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6 months ago
Location: London
Job type: Permanent
Category: Customer Service Jobs
Facebook's mission is to give people the power to build community and bring the world closer together. Through our family of apps and services, we're building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together. Whether we're creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to empower people around the world to build community and connect in meaningful ways. Together, we can help people build stronger communities — we're just getting started.

Facebook is seeking an Administrative Assistant to support Director of Agency & Creative Partnerships and Director of Communications Planning. We’re looking for this person to be a key member of our leadership team, and should be a smart, efficient self-starter with an ability to operate effectively in a fast paced, ever changing international environment. This role is a full time position based in London.


Extensive diary management, including organising internal and external meetings

Financial administration, e.g. processing POs & invoices

Organizing events for both internal and external parties on a regular basis

this will be a core part of the role, so past event organization will be useful

Organizing team offsites

Communicating with internal and external parties, while exhibiting the highest degree of professionalism, courtesy and diplomacy

Ensure email lists, org charts and other administrative systems are maintained and current

Special or other ad-hoc projects as required

Drafting and formatting responses to memos, letters and documents

Increase the effectiveness of the team by recognizing opportunities for new approaches

Plan and execute communications with external clients, internal teams, and cross-functional partners

Work with the London EA team to execute on local priorities and events

Exercise absolute discretion at all times


7+ years of work experience, in a media/marketing organization is preferred. Candidate should have experience supporting Senior Director level

Exceptional organizational and analytical skills

Great written and verbal communications with the ability of capturing complex concepts and conveying them in simple, meaningful language

Ability to perform well in highly dynamic, rapidly changing environment

Ability to interact with cross functional teams and all levels of the organization

An understanding of confidentiality issues and the use of discretion is essential

Be self-directed, take initiative and be proactive, excellent project management skills

High-level of attention to detail and accuracy. Must exhibit flexibility, prioritization skills and ability to multi-task

Thrive in a fast-paced atmosphere

Passionate about Facebook

BA or BS degree or equivalent.

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