With over 14 years' experience, our client provide a superior, bespoke service to companies who require a highly experienced, proactive, business partner to support them with their Conference & Event Management requirements.
To Manage and respond to all requests from clients for services from our client; including UK venue Finding, UK and overseas Conference Event Management, Overseas Venues Sourcing and any other reasonable requests received.
Taking and developing all clients enquires; working with client deadlines to provide accurate and competitive proposals in line with their requests. To work as a team with colleagues to ensure that all business opportunities are maximised.
Follow up on requests and proposals to clients to ensure that the business is secured and contracted.
Negotiate with all suppliers to ensure that we receives the best possible deals for their clients.
Work with the Event Directors and senior personnel to price proposals and groups to ensure that we are operating a profitable and successful business; including ensuring that all commissions due are received, and that all fees due are collected
Ensure that supplier invoices are paid in line with our contractual obligations and that all payments sent are correct.
Ensure that the Office Diary system is maintained and checked daily, in order to ensure that all business is efficiently managed and that deadlines are adhered to.
Preparation of documentation; to Clients and suppliers, including, full event proposals, rooming lists, flight manifests, costings, event schedules and invoices etc.
Work with all internal computer/manual systems and be able to raise invoices, itineraries and any other necessary travel documentation, as required. Our web registration is Cvent.
Filing Client/Event details and dead files efficiently, maintaining an organised and accurate system for dead files.
Where appropriate and requested and paid for by the client, attend client events and provide on site assistance.
Represent in a professional and business like manner on all occasions, whether attending a client event or a familiarisation visit.
Deputise for the Directors when requested and as appropriate, including supervision of junior members of staff when necessary.